Constitution

 *Updated as of 22/8/2015*

Constitution of

The Australian National University

Anime and Gaming Society (ANUAGS)

  1. Name                                      
  1. The official name of the Club/Society to which this Constitution applies is “The Australian National University Anime and Gaming Society”.
  1. Interpretation
  1. In this Constitution, unless the contrary intention appears:

academic day

means a 24 hour period during any day or days that do not fall on a weekend or public holiday, and that fall during a teaching period of The Faculties;

Association

means the Australian National University Students’ Association;

club

means the Club or Society named in section 1 above;

committee

means the Australian National University Grants and Affiliation Committee;

executive

means the Executive Committee of the Club;

general meeting

means a General Meeting, Special General Meeting or Annual General Meeting of the Club;

member

means any full or associate member of the Club;

PARSA

means the Australian National University Postgraduate and Research Students’ Association Inc.;

primary screening

means a screening in a regular timeslot and location designated by the Executive as primary, falling on an academic day;

screening

means the time and location as resolved by the Executive for the club’s regular activity of presenting anime works to club members;

student

means any student of the University who retains membership of either PARSA or the Students’ Association;

University

means the Australian National University.

  1. Affiliation
  1. This Club is affiliated to the Grants and Affiliation Committee of the Association and PARSA and anything in the Constitution which is inconsistent with the Association’s Clubs and Societies Regulations is null and void to the extent of inconsistency.
  2. The Club must fulfill its obligations under the Association’s Grants and Affiliation Regulations.
  3. The assets and income of the club/society shall be used only for the promotion of the clubs/society’s objectives and no portion may be paid or transfers directly or indirectly to members of the club society except as:
    1. bona-fide remuneration for services rendered by the members of the club/society
    2. repayment of expenses incurred on behalf of the club/society,
    3. interest at a rate not exceeding interest at the rate for the time being which is or would be charged by the clubs/society’s bankers for money lent to the club/society and
    4. bona-fide rent for premises let to the club/society
  4. The club/society can be dissolved by decision of the current membership at a general meeting or when the club/society ceases to operate due to no members being elected to the executive/trustee positions and the club/society ceasing to function through natural attrition. In the case of the club/society being dissolved any excess assets, property, funds or money remaining after all debts and liabilities are paid shall not be given to members but shall be given or transferred to the Association.
  1. Aims and Objectives
  1. The aims and objectives of the Club are to:
    1. promote the art forms of anime (Japanese animation) and manga (comic books) and other forms of Japanese pop-culture in Australia, and
    2. make available and expose to English Speakers anime in its original form which would not otherwise be available in Australia, and
    3. To promote and encourage a social gaming culture within the society
    4. encourage the social side of the club.
  1. Membership
  1. Full membership is open to all ordinary members of the Association and all ordinary members of PARSA who have paid the relevant subscription fee of the Club.
  2. Associate membership is open to all other persons, subject to approval by the Club’s Executive, who have paid the relevant subscription fee of the Club.
  3. Associate members are eligible to vote at General Meetings of the Club and otherwise have the same rights as full members
  4. Membership may be suspended or withdrawn by a resolution carried by a two-thirds majority of members present and voting at a General Meeting of the Club. Appeals against such a decision may be directed to the Committee, whose decision is final.
  5. A roll recording the name and membership number of all Club members, and the student number of all full members, is to be held and kept up to date by the Executive.
  1. The Executive
  1. The Club’s Executive consists of the following key positions, and the Club trustees are drawn from this pool where possible, and from the Executive as a whole otherwise:
    1. the President
    2. the Treasurer
    3. the Secretary
    4. the Screenings Co-ordinator
    5. the Web Master
    6. the Games Master
    7. Social Officer
  2. The Executive includes such other members as the Club determines.
  3. All members of the Executive must be either full or associate members of the Club, and an absolute majority of the holders of the above-listed key positions must be full members of the Club.
  4. The Executive is to be elected at each Annual General Meeting of the Club by a vote of the Club.
  5. A meeting of the Executive is to be held at least once during each teaching period of the academic year, when and where the Executive sees fit.
  6. The quorum for a meeting of the Executive is the next whole number above half the number of members of the current Executive.
  7. Nominations for an executive position may be made in writing or verbally before a General meetings or verbally on the floor of a General Meeting, but voting for all positions must be done as stipulated in clauses 7K) and 7I).
  8. The Executive has the power co-opt other members as it sees fit and to fill any vacancy in the Executive of the Club that may occur between Annual General Meetings.
  9. The Executive has the power to do all things it believes to be in the best interests of the Club subject to the provisions of this Constitution and the Grants and Affiliation Regulations of the Association.
  10. Individual members of the Executive are bound by a resolution of a quorate Executive meeting to the extent that the resolution directly relates to their activities as a member of the Executive of the Club.
  1. General Meetings
  1. An Annual General Meeting of the Club is to held at least once each year, not more than 14 months after the previous Annual General Meeting of the Club, at which the members of the Executive of the Club are to be elected, and an Annual Report, statements of income and expenditure, and a current balance sheet are to be presented by the outgoing Executive.
  2. An Ordinary General Meeting of the Club may be convened no more than once each during each teaching period of the academic year at the discretion of the Executive.
  3. A Special General Meeting must be called by the Executive within 10 academic days of being presented with a petition signed by 10 members of the Club setting out the purpose for which such a meeting is requested.
  4. General Meetings must be held during a screening, and except in the case of a Special General Meeting where no primary screening is available must be held during a primary screening.
  5. The quorum for a General Meeting is 10 members.
  6. Except as set out in section 5(3) and section 8(2) of this Constitution, decisions of a General Meeting are by a simple majority of members present in person who cast a vote.
  7. The Club President must, where possible, Chair, or appoint another Club member to Chair, a General Meeting.
  8. Where this is not done, those members present must elect a Club member to Chair.
  9. The Chair is to conduct the General Meeting in accordance with the Standing Orders Regulations of the Association.
  10. A proxy vote may be granted if the Chair is presented with written request asking for a proxy vote that details which member is giving the proxy vote and to which member the proxy vote is being given. If approved, the request must be signed by both parties and the Chair and then kept by the Chair for record purposes.
  11. The Chair has a deliberative and casting vote. In the event of a draw, theirs is the deciding vote even if it does not break the draw
  12. Voting is to be done in a ‘preferential’ style system and nominees may, at the Chair’s discretion, be required to vacate the room while voting occurs.
  13. All voting must be done in person at the meeting. Although a proxy vote may be granted at the Chair’s discretion
  14. Any resolution of a quorate General Meeting binds all members of the Executive to the extent that the resolution directly relates to their activities as a member of the Executive of the Club.
  1. Interpretation and Amendment
  1. If a dispute arises as to the interpretation of this Constitution, or a dispute arises for which there is no provision made in this Constitution, the matter must be referred to the Committee, whose decision is final.
  2. This Constitution may be amended by a resolution carried by a two-thirds majority of members present and voting at a General Meeting of the Club – however such amendments are subject to rectification by the Committee.

Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>